ASSESSMENT 3 PROJECT CHARTER DEVELOPMENT
Executive
Summary
Building up a project charter is
important in a construction project since all the deliverables and goals are established
in this process. A project charter is a documentation of how the resources are
distributed and deliverables are set in target in order to manage the project
within time. The following work documents reasons for selection of the project
along with existing constraints, risks and project limitations. The project
governance status is also discussed along with the stakeholders and their
interests.
Table of Contents
Introduction. 3
Background of the project 3
Reasons for the project 3
Project objectives. 4
Constraints, limitations, and risks. 5
Leadership structure. 6
Project risk and their mitigation. 8
Project stakeholders. 10
The vision of the project 11
Bibliography. 12
The main intention
for re-branding is to build an organization with all the Innovative
technologies and science. In that case, this transformation requires a proper
and new construction of the organizational structure. The main intention for
building the new structure is to provide a strong message to the customer about
the organization. In that case, the project is about building high-end
structures for the organization. The Project is one final headquarters that was
established in 2014 with a goal of completion within four years.
Merck
KGaA is a Company that is one of the oldest and most popular pharmaceutical,
chemical, and life science groups that was established in 1668. This
organization decided to develop its organization as per the modern
organizations. In that case, this company has decided to perform the
re-branding of the company named Merck. In this construction project, there are
several other projects that are interdependent. these projects are of different
shapes and sizes. This project is been managed by both internal and external
managers. The Two internal managers named Steven and Mark are the one who
checks the governance and also prepares the strategies. The main part of this
project is to build a modern and proper innovative center and an employee
restaurant so that the employees can communicate properly.
The
main reason for building this project is to re-brand the organization with all
modern facilities. The organization is willing to input all the modern
technological and scientific changes into the organization in order to execute
all the modern facilities into the system. The organization also wants to
provide a strong message to the customer with the new buildings about their
success and functionality. This company is intended to facelift their company
which is leading the market for the past 350 years. As the timeline for
completing this project is given which is up to four years. In 2018 the company
will celebrate its 350th anniversary and at the time of the anniversary, these
headquarters will be launched with one of the most beautiful and innovative
approaches along with all the modern technologies. These Headquarters will
create a huge image and a strong message will be portrayed to the customer
about the success and the facilities the organization is providing to the
customers. Apart from a strong image about the company, these changes will also
allow the company to maintain their productivity and will allow them to remain
a good competition for their competitors.
●
To build an innovation center and an
employee restaurant
●
To execute a proper and accurate
contractual process
●
To build a proper communicative system for
different departments
●
To make all the working departments to
understand the requirements and plan of the project.
Interior
and the exterior managers play a huge role in the project development. At
first, in order to build the system, there should be coordination and
collaboration between the working teams and the management teams for the
project. In that case, the first objective is to build an innovative structure
and a communications restaurant. Another objective for the managers is to
gather one of the leading construction people or organizations for the
renovation process. The reason for selecting a popular and we'll known
construction sector is because a popular construction sector will always
perform its every activity with proper planning and structures. Without proper
planning and process, the project could get affected and can have many problems
during the time of the building process.
Another
important objective is to create a good contractual process with the external
performers. This contract will have the information of the agreement done
between two parties.
Another objective
is to make all the internal and the external workers communicate properly and
the plans and strategies to be shared in order to work together.
The
last objective is to make every working body understand the requirements of the
structure. A piece of proper information regarding the project objectives will
allow every worker to work properly and correctly.
●
Contractual selection
●
Bidders selection
●
Latency regarding the final project
●
economic
One
of the main constraints during the project make was regarding the contractual
selection. As the organization doesn't want to implement any old or previous
contract structure at first they decide to go for a modern contractual
structure such as open book contracts. later they identified that this
contractual structure doesn't go with the governance of the organization. In
that case, finally, they have decided to use collaborative ways for selecting
contracts.
Another risk was
regarding the bidders (Lee &
June-Seong, 2017). As this is a very precious project
the organization only wants to use popular and experienced candidates. But in
the bidding process, there were several bidders who were new to the market.
These new bidders were present along with the experienced bidders. In that
case, if the inexperienced bidders won then it could become a huge problem for
the organization or the managers.
Managers
were very particular regarding the project. During the time of selecting the
external organization for different purposes of the project, they were taking
more time to select. In that case this became a huge variety for the project to
complete in time. As the organization wants the project to complete in 2018
which is four years from the plan.
Another issue was
regarding the incomplete design. An incomplete design of the project can take
the organization towards several different types of issues such as latency of
the project, missing features in the project, and mainly the economic risk.
This organization is very particular regarding the spending in that case the
incomplete plan may lead the organization towards an economic risk.
In
this process there are several actors present, each actor contains different
roles and activities that are very important for the project to execute
properly. In this OGHQ project, there are internal and external actors. The two
internal actors are Steven and Mark; these two are the internal managers who
look after the strategies and the governance of the organization. Steven is an
experienced manager who has been in the industry for the past 30 years. The
role of Steven is to program as well as to manage the project in different
ways. Steve will look after the client's requirements and understand their
plans. Apart from that Steven also needs to look after the governance of the
project. Mark is an architect with huge experience; he will look after the
construction process and will bring in proper resources for the building
process. The team of Steven and Mark contains several members with different
activities (Li & Lo, 2017).
There
is a project manager named Claire, she is also an architect who has been
working on big projects. Claire has been instructed to look after the
innovation center as well as the employee restaurant.
The
team contains a building designer named Peter. Peter has been instructed to
design a beautiful and proper structure for the project. The team also contains
an engineer who takes care of the procurement and a civil engineer named Frank
and Lilian respectively. These two members of the team are present in order to
provide better solutions or to complement specific requirements of the project
(Holland, 2019).
The
bidding process is one of the most important parts and in that process, Steven
and Mark along with their team perform several different tasks.
Steven and mark
●
Need to identify different types of
pre-qualified bidders for the contractor.
●
Need to explain the plan of the
organization to the bidders
●
Conclusion regarding the contractor's
selection
●
Making the project in time
●
Evaluation of the quotes
Claire
●
Need to explain the situation as well as
the rationale of the project to the bidders
●
Information bidders regarding the timeline
●
Checking whether the activities are
meeting the requirements and the required milestones are been done or not
Peter
●
Explaining the concept of the building to
the contractors
●
Presentation to the design
●
Checking the points in the quotation.
●
Identifying bidders
●
Scheduling the project timings
Paul and Lilian
●
Taking feedback from the contractors
●
Quotation checking
●
Adjusting the schedule
John
●
Identifying most promising bidders
●
Latency of the project
●
Over budget
●
Quality less
●
Wrong contractors
●
Communication problem between partners
●
Selection of the contractors
The
project is to reconstruct the headquarters of the company. As this company has
a huge number of headquarters around the world the reconstruction will take a
good amount of time. The plan was executed in 2014 and the project has to be
completed within 2018 as in that year the company will celebrate its 350
anniversary. So the company wants to inaugurate the project on that day. In
that case, the timeline for the completion of the project is a huge risk. This
risk can be mitigated by planning the process properly and lastly. The magnet
team needs to select the perfect contract for the huge project and need to
explain the timelines properly. As the project design is designed by Peter the
design needs to be explained clearly to the contractor. Lastly, the management
team and the contractor need to create a proper timeline in order to complete
the project in time.
The
budget of the project has been provided by the organization. One of the most
common and problematic issues is a bigger issue. This issue can lead the
organization to develop a different project and can cause organizational
problems too. This problem can be solved by creating a proper budget system for
the project. The management team should provide the information regarding the
budget to the contractors before the agreement.
Quality
of the lookout is an important aspect, as this organization is very popular and
big, the quality is very important here. In order to maintain the quality of
the project, the management team needs to check the activities regularly. The
quality inspector needs to check whether the work is being done on time and
whether the requirements are being fulfilled or not.
As this
organization is willing to work with only big and experienced contractors
during the bidding process there were several inexperienced contractors were
also present. In that case, the inexperienced contractors should be removed
while the bidding process.
During
the project, the communication between partners such as contractors and bad
managers should be there. If the communication is not proper then there could
be several issues that might affect the process. The management team needs to
create a proper communications Medium so that any requirement or help needed to
any partners can be solved immediately.
Selecting the
wrong contractor will lead to huge blunders regarding the project. This can
lead to failed projects and huge losses. In order to select the perfect
contractor the management team needs to create a proper selection process and
after short listing a few contractors the team needs to discuss the perfect one
collectively (Leśniak & Janowiec, 2018).
●
Steven and Mark -managers
●
Claire- architect
●
Peter - building designer
●
Lilian and Frank - engineers
●
Contractor
The
managers' Steven and Mark need to manage the whole project. They need to create
a team that helps them to manage all the activities of the project.
Claire is the
architect who provides that architectural information to the contractors along
with the plan information.
Peter needs to
design the structure of the building as per the modern approach.
Lilian and Frank
are the engineers who provide different types of solutions for the project and
complete the project.
Contractors are
the main part of the project as they are key for the construction (Bokoret al.2019).
The business of
the project is to build a modern and developed headquarters for the
organization. As this organization is rebranding itself the structure of the
new headquarters should be with all the technological and scientific
facilities. The main aim of this project is to complete it by 2018 so that they
can inaugurate the project on their 350th anniversary.
Bokor, O., Florez, L., Osborne, A., &Gledson, B. J.
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0RW1S34RfeSDcfkexd09rT2learning1RW1S34RfeSDcfkexd09rT2, survival and failure
1990-2017. Qualitative Research in Financial Markets, 11(1),
31-59. doi:http://dx.doi.org/10.1108/QRFM-03-2018-0031
Lee, J., & June-Seong Yi.(2017). Predicting Projects
uncertainty risk in the bidding process by integrating unstructured text data
and structured numerical data using text mining. Applied
Sciences, 7(11), 1141. doi:http://dx.doi.org/10.3390/app7111141
Leśniak, A., &Janowiec, F. (2018).Analysis of
Contractors selection criteria in railway projects. Archives of Civil
Engineering, 64(3), 145-158.
doi:http://dx.doi.org/10.2478/ace-2018-0035
Li, P., & Lo, F. (2017). Top management teams'
managerial resources and international diversification: The evidence under an
uncertain environment. Management Decision, 55(9), 1999-2017.
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